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    HAWKEYE BRIDGE ASSOCIATION 2009 Board meeting minutes     Click on month you want:    January         April     September

 

January                                            

The Board of Directors of Hawkeye Bridge Association, Unit 216, met on Saturday, January 10, 2009 at 1:45 p.m.  The meeting was called to order by President, Dee Wilson and those present, in addition to Dee, were Mary Lou Agocs, Margie Brennan, Kathi Kellen, Stan Gustafson, Rod Burnett, Ann Long, John Gustafson, Harry Swanson and   Charlene Hendryx.  Evie Mintzer, Bob Smith and Marilyn Jones were absent.

 Charlene Hendryx and Rod Burnett were introduced and welcomed to the Board.

The minutes from the September meeting were reviewed and a motion was made by Stan Gustafson, seconded by Harry Swanson and approved by all to accept the minutes as stated.

TREASURER’S REPORT :

Margie Brennan handed out copies of the report to each member of the Board and, after review, a motion was made by Ann Long, seconded by Stan Gustafson and approved by all to accept the report as stated.

A letter, received from Joan Anderson, was read to the Board members, discussed and acted upon.

BY-LAWS:

It has been determined by Dee Wilson that our Unit is not in compliance with ACBL regulations in certain areas of our by-laws.  This was discussed at the meeting and decided that, after the election of officers for 2009, that the President will appoint a committee to draft a set of by-laws and then submit them to the Board for approval.

The Board did, for the sake of clarification, vote today for a change to Article IV, Section 9.  A motion was made by Harry Swanson, seconded by Mary Lou Agocs and approved by all to read that there is no limit to the number of terms that the President can serve.

NEW BUSINESS :

  1. Tournaments – a suggestion was made by a Unit member that Nancy Wilson is running too many things and that she should resign from the tournament committee.  When this person was asked if she would like to assume Nancy’s duties, she declined.  After some discussion, Harry Swanson made a motion, seconded by Stan Gustafson that we leave things as they are for another year and, in the meantime, put an article in the Hawkeyer inviting anyone who might by interested in this position to make it known to the Board.  All approved of this motion.

Also, a suggestion was made by a Unit member to abolish the Thursday night game before our tournaments as they are not money-makers.  After discussing this at the meeting, the Unit Board decided to keep these games as money-making is not the only criteria for hosting this game.

  1. Current  caddy compensation is $20.00 per session for sectionals and $25.00 per 

session for regionals.  Rod Burnett made a motion, seconded by Harry Swanson to raise the rate to $35.00 for each.  After some discussion, a new motion was made by John Gustafson, seconded by Kathi Kellen and approved by all to make the caddy compensation $30.00 per session for each tournament.

  1. It has been suggested that, at our next sectional tournament, for the team games

“team averaging” be used  to determine bracket position for a team.  This method   is consistent with the ACBL program and, after discussion, a motion was made by John Gustafson, seconded by Charlene Hendryx and approved by all to implement this change at our Spring Festival Tournament.

  1. Some Unit members have approached the Wilsons and Jim McGinn, coordinators

of the Regional Tournament in July, 2009, about having a strictly pair event one day at the Regional.  After discussion and comments that ACBL encourages team games and that we don’t want to jeopardize participation in this tournament, a motion was made by John Gustafson and seconded by Stan Gustafson to keep events as we have had in the past.  This motion was approved by all.

 NAP HOST SITE:

Des Moines will be the host site within our Unit for the NAP Tournament October 3 and 4, 2009.  We will be the host every 4 years, so we need to do a good job as host of this event which will require the help of many.

MERRILL SCHOOL PROGRAM:

Kathi Kellen has been working hard for quite some time in developing a bridge program for young people in the middle school age bracket.  Her program will consist of one hour per week for eight weeks and she currently has 22 students interested.  We are all hoping that some of their parents will, in turn, take a personal interest in bridge.  ACBL provides, for free, the instruction books, but Kathi needs money for supplies.  Margie made a motion, seconded by Charlene and approved by all for a maximum of $200.00 to be given to purchase needed items.  Ann Long also volunteered by help Kathi with the Program.

2009 ELECTION OF OFFICERS:

Margie Brennan made a motion, seconded by Stan Gustafson and approved by all that the three current officers (Dee Wilson, Mary Lou Agocs and Margie Brennan) shall continue in their capacities.

Harry Swanson made a motion, seconded by John Gustafson and approved by all to nominate Stan Gustafson as Vice-President.  Stan accepted the nomination.

HAWKEYE NEWSLETTER:

Newt and Jean Bowers, after more than 20 years of  service, have resigned as editors of the Hawkeyer.  We thank them so much for all of their dedicated work.  Terry Swanson is strongly considering assuming this responsibility.  She will meet with the Executive Committee to set up the guidelines for the publication and to make her final decision to accept this position.

John Gustafson made a motion, seconded by Margie Brennan and approved by all to adjourn the meeting and so it was adjourned at 2:55 p.m.

                                                                        Mary Lou Agocs

                                                                        Unit Secretary

April 2009 meeting minutes

                                          HAWKEYE BRIDGE ASSOCIATION

The Board of Directors of Hawkeye Bridge Association, Unit 216, met on Saturday; April 4, 2009 at noon.  The meeting was called to order by President, Dee Wilson and those present at the meeting, in addition to Dee, were Stan Gustafson, Margie Brennan, Mary Lou Agocs, John Gustafson, Charlene Hendryx, Rod Burnett, Marilyn Jones, Bob Smith, and Kathi Kellen.  Absent members were Harry Swanson and Evie Mintzer.

 The minutes from the January meeting were reviewed and a motion was made by Rod Burnett, seconded by Charlene Hendryx and approved by all to accept the minutes as stated.

 BY-LAWS:

 The committee, chaired by Stan Gustafson, reviewed the current by-laws and made the following recommendations:  Article I is okay; Article II needs to have section 2.1 added; Article III needs to have section 3.1 added; Article IV is okay; Article VI, section 6.3 needs to have “at least 7 “ added to the number of days voters may cast their ballot; Article VII is okay; Article VIII is okay; Article IX needs to have section 9.1 added; Article X is okay; Article XI is okay; Article XII needs to have section 12.1 added.

A motion was made by Bob Smith, seconded by Charlene Hendryx and approved by all to accept the articles of the by-laws as amended.

Article V concerning the proxy voting required some additional discussion.  After said discussion, a motion was made by Bob Smith, seconded by Rod Burnett and approved by all the accept Article V as stated.

 TREASURER’S REPORT:

 Margie Brennan distributed copies of the report to board members and, after review, a motion was made by Charlene Hendryx, seconded by Stan Gustafson and approved by all to accept the treasurer’s report as stated.

 NEW BUSINESS:

 Ann Long, our novice representative, became a Life Master, so can no longer maintain her position on the Board.  After some discussion, a motion was made by Bob Smith, seconded by Kathi Kellen and approved by all, that the Board would not fill her position at this time.

 NAP – Dee Wilson reminded everyone that the qualifying games for this would begin in June and that our Unit will be hosting the event in October.  It is a big honor to get to do this so we must do a good job which  will require the help of many people.  Bob Smith made a motion, seconded by Margie and approved by all to have Marilyn Jones promote this event in the novice group.  Marilyn accepted.

 The Greater Des Moines Bridge House Corporation has notified Dee Wilson that they will be raising the rent for tournaments.  After discussion about this, a motion was made by Stan Gustafson, seconded by Kathi Kellen and approved by all, that Dee Wilson would appoint a committee to meet with them and would give this committee the authority to complete a deal acceptable to all parties.

 Terry Swanson is working on a circular to promote bridge.

 Stan Gustafson made a motion, seconded by Kathi Kellen and approved by all, to adjourn the meeting at 12:50 p.m.

  

                                                                                                                          Mary Lou Agocs

                                                                                                                          Secretary, Unit 216

   Sept 19, 2009 meeting   

(unapproved)                         HAWKEYE BRIDGE ASSOCIATION

 The Board of Directors of Hawkeye Bridge Association, Unit 216, met on Saturday, September 19, 2009 at noon.  The meeting was called to order by President, Dee Wilson  and those present were John Gustafson, Margie Brennan, Rod Burnett, Harry Swanson, Charlene Hendryx, Bob Smith, and Mary Lou Agocs.  Absent were Kathi Kellen, Evie Mintzer, Stan Gustafson and Marilyn Jones.

 The minutes from the April meeting were reviewed and a motion was made by Margie Brennan, seconded by Charlene Hendryx and approved by all to accept the minutes as stated.

 Margie Brennan distributed copies of the report to board members and, after review and discussion, a motion was made by Rod Burnett, seconded by Bob Smith and approved by all to accept the treasurer’s report as stated.

 OLD BUSINESS:      

 A copy of the by-laws, with all of the changes, was signed by President, Dee Wilson, with all of the board members as witnesses.  It will be kept on file with the Unit Secretary.

After much discussion back and forth with the GDMBHC, it was decided that we accept the increase in rent for the sectional tournaments to $1500.00 base + $2.00 per table per session which amounts to approximately $400.00.

Also, the GDMBHC is investigating the possibility of another site for the Bridge Center.

 It had been decided that we should comply with ACBL and do team averaging to determine bracket position for teams at the Cornbelt Tournament and at all other sectional tournaments thereafter.  Those in the know believe that more averaging is coming, so that by the time of our next Regional Tournament, averaging may be being done in the pair games also.

 NEW BUSINESS:

 Rod Burnett has agreed to work with Margie Brennan to get the best possible investments for the money we have.  After discussion, John Gustafson made a motion, seconded by Charlene Hendryx and approved by all,  to move $7000.00 from the checking account to an investment account and to move $4000.00 from the checking account to our Smith-Barney account.

 The Unit owns the bidding boxes which need some maintenance.  After discussion, a motion was made by Bob Smith, seconded by Charlene Hendryx and approved by all to purchase 40 new boxes, 4 new left-handed boxes and 100 new 1 Club cards and whatever new 1 diamond cards are needed.

Dee Wilson informed everyone that electronic scoring will be used at the NAP games in October.  Participants can look at it, try it out and then we can discuss the feasibility of implementing this type of scoring in our Bridge Center.

 Kathi Kellen is continuing to work with the students at Merrill School.  We funded the program $200.00 last year.  A motion was made by Margie Brennan, seconded by Mary Lou Agocs and approved by all to again fund the program this year with $200.00.

 Currently we have four Board Members whose term of office expires at the end of 2009…..Margie Brennan, Evie Mintzer, Rod Burnett and Marilyn Jones.  A motion was made by John Gustafson, seconded by Rod Burnett and approved by all, that we have an Election Night/Annual Membership Potluck on Friday, November 20, 2009.  The table fee will be free, the Unit will provide the main course and anyone who wants to come can bring something to share.  Nominations will be taken from the floor that night or anyone who is interested in running for a position on the board, can fill out an application.

 Nancy Wilson has submitted her resignation from the Tournament Committee.  With reluctance, the Board accepted this resignation and will look for someone to assume these duties.

 Bob Allen is no longer able to do the taxes for the Unit, so Dee Wilson will ask Ron Nielsen, a CPA, is he would be willing to assume this duty for the Unit.

 A motion was made by Rod Burnett, seconded by Harry Swanson and approved by all to adjourn the meeting at 12:50 p.m.

                                                                                   Mary Lou Agocs

                                                                                  Unit Secretary